Which document is used to outline specifications before inviting bids from suppliers?

The correct document used to outline specifications before inviting bids from suppliers is the Request for Proposal (RFP). An RFP is designed to provide potential suppliers with detailed information about a project or service, including the requirements, desired outcomes, and evaluation criteria. This document allows organizations to describe their needs and solicit proposals from vendors who can meet those specifications.

The RFP process involves conveying specific project goals, timelines, and delivery expectations, which helps ensure that the responses received from potential suppliers are directly aligned with the organization’s objectives. By using an RFP, organizations can compare different proposals effectively and select the vendor that best meets their needs in terms of quality, cost, and capability.

While a Request for Information (RFI) is typically used to gather general information about marketplace capabilities and solutions before an organization has developed detailed specifications, it does not specifically invite bids. The Request for Quote (RFQ) is more focused on obtaining price quotes for specific products or services, often based on predefined specifications. A Service-Level Agreement (SLA) outlines the expected level of service between a service provider and client but does not serve the purpose of soliciting bids.